Running a startup isn’t easy, and part of that difficulty is operating within your projected overhead costs. But what if you could reduce those costs and get added functionality for your business? Still, nothing comes without a price, but if the value of what you acquire doubles or triples because you integrate several functions on one platform, isn’t it worth it?
The key to saving money with tech is to acquire good IT infrastructure. You don’t have to get a high-end rig if you aren’t a design company, but make sure you get something that will still be viable in at least 3 years. Make sure your computers have sound cards, mics, headsets, IP phone adapters and other important hardware.
Once you’ve put your IT infrastructure in place, here are some of the things to do to save you and your company some money each month:
The reason why you need great IT infrastructure is that your computers and internet have to be able to support internet telephony. You can get an internet phone subscription for as low as $20 a month, which is a far cry from what you pay for with a landline subscription.
If you want to handle a lot of call traffic but don’t want to break the bank with several phone lines, get a call management system like a PBX. This lets you route and transfer your calls so you don’t have to maintain a phone line for each employee you have. If you think that dedicating a single workstation and employee to answer and operate your PBX is too much, ask your VoIP service provider for options. They can usually host your virtual switch at their location and manage the calls for you.
Instead of setting up a dedicated fax line, use your computers to send and receive faxes. You can subscribe to an internet fax service, which basically lets you treat fax like email. When you pay for an online fax service, you get your own fax number. With the number, people can send you faxes through their own fax machines and you can receive documents from them as well. Instead of a fax though, you get their documents as PDF or TIFF attachments in your fax inbox. You get to choose which pages of which fax to print, so you also save money on paper and ink.
The traditional model for setting up office infrastructure is to buy a workstation and software licenses for each employee you have. Cloud-based computing shatters this model by allowing you to use software, store files and perform other functions through online services without the need for licenses and additional hardware. Instead of buying a server or file storage hardware you can save your files to the cloud. Instead of buying software for each of your staff, get your company an office software cloud services account where anyone can use software online.