Data backup is extremely important. You never know when technology will decide to give up or become corrupted and the last thing you want is to lose all the work you have done or your precious memories. There are three types of document storage available to help you find something suitable for your needs.
1. Onsite Backup
If you run a business that constantly needs access to documents, you may find onsite storage the best option. If you use a personal computer, onsite storage is cheap and convenient. There are many ways that you can do this, including disks, flash drives and printing the work so you have hard copies. You will benefit by having the work there so you can use it as soon as you find that you need to. Most online storage options, such as flash drives and disks, are portable so you can also take them anywhere that you want.
However, there is the risk of your backup systems becoming corrupted. You will need various backups to avoid this issue. This can start costing a lot of money. Your files are also at risk should your home or business premise become damaged from floods, hurricanes and other natural disasters.
2. Offsite Backup
To avoid the issue of thefts and places being damaged, offsite backup is an option. You hire a company to store all the work for you and store it at their own warehouses. You will be able to gain access if you ever need and know that it is saving from harm. This option is one of the most expensive and is usually beneficial for businesses more than those looking for personal use. Some of these companies allow hard copies of files to be stored and can convert those hard copies into computer files for storage.
However, it is harder to have the copies sent, especially if it is hard copies that are being stored. You will have to wait for the company to send them to you, which could take much longer than if the documents were backup on site. There is also the risk of confidential information being stolen by employees or being lost among other companies’ works. This can also become expensive, as mentioned above.
3. Online Backup
If you want the best of both onsite and offsite backup, online document storage is an option. This allows you to place all the information in the Cloud so you can access it anytime that you want. The information is stored on offsite servers, so there is little risk should your business be affected by a tornado or theft, or your home suffer flood damage. Some of these servers will be in other states or countries, which will minimize the effect should something affect the whole county or state.
However, there is the risk that all the information becomes the property of the third-party. You will need to check the agreement to make sure that the files are protected. This can also become expensive if you need a lot of space but for personal users there are free options. There is also the downside of constantly needing an internet connection to back up the files and retrieve them when you need to.
Backing up your data is something that you need to look into, whether you run a business or use your computer for personal reasons. There are three options listed above and it is important to find the best one for your individual needs.