IT equipment is expensive. Good IT equipment is really expensive. Added to the initial outlay there is a need for an IT specialist to install it or if something stops working. Updates and repairs from either normal life cycle or user caused problems such as changed drivers or virus and malware continue to add to the long term costs. Soon the new technology to increase productivity and profits is simply another expense to be kept up with.
There is an alternative available and becoming more common. Many are choosing to rent or lease IT equipment as opposed to buying it outright. This is available on everything from copy machines to advanced servers and now even software titles are being thrown in the mix.
There are a good number of reasons for this but the most obvious is initial expense. You can equip an entire small office with half dozen computer work stations, a server, and networked printer copier for a few hundred dollars then similar monthly payments if you hire it as opposed to buying it. The purchase of the same would cost you $7500 or more in initial outlay.
Aside from the initial cost when you buy you will be responsible for installation which, depending on the item, may require paying a technician to do. Most often this is included in or negotiated as part of a rental or lease contract.
If you do choose to hire your IT equipment pay close attention to service coverage and requirements. They are often included in the rental amount so any needed repairs during the term of the agreement will either be covered or the item swapped out and replaced. If it is an option as opposed to included with it, read the fine print carefully. Most will say it can only be serviced by a manufacturer certified technician and some even say only by the rental company. In these cases you cannot have your own employees fix problems nor comparison shop for repairs but instead will be forced to pay whatever the approved technician charges.
Length of contract is a big factor. The longer the term the cheaper it is on a monthly basis. This is computers and IT equipment. Having a computer for 5 years without the ability to upgrade without penalties could be costly. By the time the contract is up there will be software titles out that it cannot run if you chose to.
Check for limitations to use. If you hire the equipment you do not own it. Are you allowed to move outside of certain areas or if you move offices will you need to pay their technician to do it? If you hire laptops for your office are they allowed by the contract to take them out of the country on a business trip? What is the penalty for terminating the rental period earlier? Will you be required to pay the total of payments or will you get credit for early return? These considerations are largely dependent on who it is hired from. A company like www.rentit.biz will be able to answer these questions before entering an agreement.