Conventional fax machines are now being increasingly replaced by computerised systems that are automated to send and receive faxes without human intervention. Fax software has now become an integral part of home offices, as well as business infrastructure. This has eased the strain of having to carefully monitor communications, while also doing away with the expenses and hardships of purchasing, operating and maintaining traditional fax machines.
There are basically two types of software that govern automated fax systems namely, Modem-based fax software and Internet Fax Software. The main difference between them is that the modem-based fax software resides on the PC and is accessible only from that system, while the Internet fax software is a web application that is accessible from any mobile device connected to the Internet.
Advantages of Using Fax Software
How Fax Software Works
Internet fax software works simply via the Internet connection, using the fax number generated when the user subscribes for the service. The entire set of features related to sending and receiving fax messages can be configured using the web application on the service provider’s website, and contents can be viewed or sent directly from the user’s mail account. Messages can be saved or printed in any format, whenever required.
Modem-based fax software routes the fax content from the PC to the recipient via the phone-line, with the PC doubling up as a fax machine. Custom printer drivers offered as a part of the software allow users to create and send fax messages from any application that has a print function. Spam filters, voice mails, caller IDs and a host of other features are available with modem-based fax software that does not require an Internet connection for basic functions.