Skype VoIP, Blackberry Messaging, and RingCentral Internet fax are just some of the highest quality services that are available to business owners worldwide. Having such service will provide the business a handful of benefits, including cost-effectiveness, becoming an eco-friendly business, efficient communication and hassle-free method of faxing.
However, even if a business’ Internet fax service is provided by the most well-known companies, there are inherent problems that can occur with this service. This should not be a cause of concern, rather, only of caution. It is important to know that it is easy to remedy the problems that follow the use of this service, but some are just unavoidable. It is more important to discuss these problems to give business owners an idea of what they would be up against.
One of the main problems of using Internet fax is that there are known online threats and security issues. This is not exclusive to the service, but is present to all which uses and connects to the Internet to be functional. Viruses, Trojans, Malware, or other Internet threats could be used to cripple the Internet fax of any enterprise. This could also be used to infiltrate the mailbox and steal or look into the faxes that are stored inside.
Another concern that can pose a serious problem is the time limit available on the use of the online mailbox storage space. Whenever a business receives an Internet fax, it goes straight to online storage. This storage space has only about six to twelve months of time limit until it begins to be overwritten. Once it is overwritten, then, there is no way for it to be recovered anymore. This would become a problem to businesses that frequently uses fax as a mode of communication.
A problem that would require the business to shell out money would be its additional hardware requirement. To be able to send hardcopy data through Internet fax, it is required to have a scanner. When a received fax needs to be on hand, then, a printer will be necessary. This additional equipment, though relatively cheap, would still become a burden for businesses that depends on fax. They would have to have numerous scanners per department and have a good supply of paper and ink.
One problem that is unavoidable is that this service is not suitable for computer illiterate people and the elderly. These people are normally not well-versed in the use of computers, much less a service that is done through a computer. If a business have in their employ these people, then it would be a burden in their financials to have them trained and be sent to seminars just to be able to cope with the technology.
Business owners should not worry too much about the problems that occur when using Internet fax. Even though they might seem intimidating at some point, it is important to know that the benefits of this service greatly outweigh the disadvantages.