In companies where there is a huge amount of documentary information and exchange going on between employees, it is important for business owners to address document file storage issues with a keen focus on security and integrity. Although there are IT infrastructures designed or configured to make this possible for businesses, employees storing sensitive information individually in their desktop PC hard drives or physically in filing cabinets can be so much of a risk. Various studies show that corporate secrets or supposedly classified information in companies either gets accessed by accident or by dishonest employees. A certain amount of information security found in password protected email account mailboxes can sometimes be hacked into by unscrupulous people bent on getting access to information otherwise excluded from their reach. Companies, however, now have other options with regards to storing info and documents that can protect such from illegal access.
The introduction of online storage services into the business process equation has made possible a secure and reliable way for companies to store sensitive information and have ready access to them anytime from anywhere. Also known as cloud storage services, companies have become aware of such and are using them to save on IT and personnel costs. The service allows companies to store their files in a secure locker on the web. Files can be uploaded, downloaded and accessed at will by the company’s employees. This enables better collaboration between coworkers especially in companies where there are various departments and remote branch location offices. A good example of such service is the one integrated into the online business VoIP in companies. RingCentral has Box integration offered in its cloud PBX services where the company’s workers can store files online. The service app also encourages users to collaborate in documentation even from across great distances.
It is common to find workstation employees storing all sorts of company or work-related information files in their desktop PC’s hard drives. The same is true with mobile employees who practice the same work process with their personal web access devices like laptops and tablets. Smartphones also have file storage features like electronic mailboxes and voicemail playlists. Info or document files in hard drives rank high among the most vulnerable to illegal or accidental access. Those stored in password-protected electronic mailboxes enjoy a higher degree of protection from such but is no reliable guarantee of absolute security. Hard drives can sometimes fail and make files or documents impossible to access by its users.
You can stop worrying about such dire possibilities by considering the advantages of having cloud computing and online storage services. There are personal or business packages for apps that you can use for more efficient and secure storage. Cut down your costs related with physical file storage. Improve productivity among your workers. Know why and how this is possible. Take a quick look at the facts below: