Information technology experts observe and also acknowledge the rise in mobile device use among office workers in companies. What is fast becoming commonplace in companies is impacting the way sensitive documents and the security issues involving such can be compromised. There are certain degrees by which sensitive company information can be shared with key employees on a mutual trust basis. This has long been an established fact among companies and its employees.
How can a company’s employees access and use of information for their work processes using communication tools provided by companies be monitored responsibly? Employees clearly understand that authorized use of systems via company-provided tools mean automatic compliance concerning information sharing( file sharing ). Which means that if your tablet is a company issued unit, all its contents are technically and legally owned by the company. You are therefore, answerable for any unauthorized information sharing that may be made to take place using that device. No going around the rules on that.
With the introduction and prevalence, however, of personal mobile devices being used by employees in the course of accomplishing official company tasks, that sense of control is somewhat lost or diluted in the process. There are some factors that directly affect this like the following:
The other side of control
Companies benefit from business VoIP services. Ringcentral, for example, offers unified message sending capabilities like in a cloud PBX system, call management features that support tollfree and local numbers, and VoIP call control to various companies for such purposes. The high level of control in the VoIP’s automated tasks can be configured by companies but only in a way that facilitates the mere transfer of information from one end to another in the PBX.
This can cover all devices in the phone network owned and installed by the company for use by it employees like soft phones in desktop computers, desk phones, smart phones or tablets issued to employees by the company. This includes main office employee phones, department phone networks, and those in remote branch offices.
This is the kind of control online PBX systems extend even to privately owned devices specified by users into the system. But there is yet technology to be introduced that can adequately control the system in ways that can prevent improper information disclosure by erring employees using mobile devices. This is the kind of control IT experts say isn’t available yet. If there are control measures a company can adapt, these are likely to be those that can control information from the source. As a company owner or CEO, sensitive information can be kept confidential by limiting access to it in ways like the ones below: